Graduate Trainee

Accountabilities & Activities

Key Activities

1. Sales

• Review PI annexures with guidance from your manager and respond within 2 days.
• Update daily Sales report for upcoming export cargo.
• Communicate vessel loading and voyage status to customers.
• Respond to customer inquiries after manager approval.
• Report any port productivity issues to Sales.

2. Shipping Procurement

• Share required details for vessel chartering.
• Ensure timely communication with agents for packing list and vessel nomination.
• Escalate disputes to your manager.

3. Logistics Planning

• Coordinate on cargo readiness, vessel laycan, loading projections, and invoicing updates.

4. Production Planning

• Confirm production progress and report any delays.

5. Dispatch Team

• Ensure cargo dispatch to port before vessel arrival.
• Share stowage plan and coordinate equipment reservations to avoid delays.

6. Port Contractors

• Confirm availability of port surveyors, agents, and vessel port captain.

7. External Agent

• Communicate for timely receipt of packing list and vessel nomination.

8. Finance

• Ensure freight memo approval within 1 day of vessel sailing.
• Support laytime calculations and invoice reconciliation within deadlines.
• Escalate disputes to your manager.

9. Inbound Cargo

Collect all required documents (COO, B/L, packing list, invoice, HS code, origin) after PO finalization.

10. Reporting

• Send daily vessel status report via common email.
• Update customers regularly on vessel ETA.

Safety, Quality & Environment

• Ensure compliance to all relevant management policies, procedures, and controls within the Commercial Division of ESA to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Qualifications/Experience

Minimum Qualification

(Educational Qualifications, Trainings, or Certifications)

• Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field.
• Certified Supply Chain Professional (CSCP) – APICS

Professional Experience

• 0–2 years of experience in supply chain, shipping, or logistics operations

Language(s) Known

• Arabic
• English