|
Accountabilities & Activities
|
|
Key Activities
|
- Essential Duties and Responsibilities
|
- Coordinate with leasing companies to manage leased fleet operations, renewals, and replacement.
- Monitor vehicle utilization, condition, and ensure timely preventive maintenance and repairs.
- Verify and process lease invoices, fuel usage, and related fleet expenses.
- Ensure all fleet vehicles comply with licensing, registration, insurance, and safety regulations.
- Maintain accurate fleet records, reports, and documentation in the fleet management system.
- Support accident and damage reporting, claims processing, and follow-up with leasing service provider.
- Liaise with internal departments to address transport needs and ensure vehicle availability.
- Assist in cost control, performance tracking, and efficiency improvement initiatives.
- Oversee overall company fleet requirements, availability, and allocation to departments.
- Ensure the company’s annual vehicle requirement records are updated and aligned with operational needs.
|
|
Additional Duties and Responsibilities
|
- Assist in developing and updating fleet management policies, procedures, and standards.
- Support budgeting and forecasting for fleet-related expenses.
- Coordinate driver assignments, performance monitoring, and training on fleet policies and safe driving.
- Liaise with internal departments to plan transportation support for special events, projects, or VIP visits.
- Participate in periodic audits of fleet documents, systems, and compliance records.
- Support sustainability initiatives such as fuel efficiency tracking and environmental reporting.
- Provide periodic analytical reports on fleet performance, cost trends, and utilization rates.
- Assist in implementing system enhancements or digital tools for improved fleet monitoring and reporting.
- Perform other related duties as assigned to ensure smooth and efficient fleet operations.
- Raises Purchase Requisitions (PRs) in SAP
- Prepares final acceptance certificates for completed services
- Creates Goods Receiving Notes (GRNs) / Service Receiving Notes (SRNs) in SAP & ensuring correct data entry.
- Reports any discrepancies in invoicing and other pertinent documents submitted by F&S contractors.
- Consolidates data and prepare MIS reports.
- Prepares necessary reports that may be assigned by the F&S Manager from time to time.
- Drafts awareness campaign materials.
- Prepares required Work Permit together with POWRA and Job Method Statement/Work Instruction as per EMSTEEL Work Permit procedure.
- Assists in investigating F&S related incidents.
|
|
Knowledge, Skills and/or Abilities (attributes) required:
|
|
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.
- Strong understanding of fleet operations, leasing contracts, maintenance schedules, and vehicle life-cycle management.
- Familiarity with vehicle registration, insurance, licensing, and transportation safety regulations.
- Skilled in using fleet management systems, databases, and MS Office applications.
- Ability to analyze fleet performance data, identify trends, and recommended cost-effective solutions.
- Basic understanding of budgeting, lease cost analysis, and expense tracking.
- Sound knowledge of health, safety, and environmental regulations.
- Proficiency in quality control and assurance techniques.
- Familiarity with relevant legislation, policies, and procedures.
- Proven ability to schedule, allocate, and supervise work across teams.
- Ability to review and monitor performance against operational standards, cost-efficiency, and safety benchmarks.
- Demonstrated initiative, independent judgment, and problem-solving abilities.
- Strong team leadership and supervisory experience.
- Effective negotiation and contractor/vendor management skills.
- Excellent written and verbal communication skills in English (speaking, listening, and writing).
- Public speaking and presentation capabilities.
- Strong interpersonal and relationship-building skills.
- Working knowledge of SAP for facility and maintenance management.
- Self-motivated with a strong work ethic.
- Strategic thinking and planning abilities.
- Commitment to high standards of service delivery and continuous improvement.
|
