- Receive awarded Trucks auctions and negotiations results and issue contracts, amendments, and Letters of Award accordingly.
- Upload all awarded and spot-negotiated rates for trucks, containers, vessels — into SAP/S4.
- Create service codes for new destinations, routes, or transport modes across trucking, vessel, and container activity.
- Create truck permits
- Maintain the contract register for all agreements.
- Review, verify, and approve vendor invoices against approved rates, contract terms, and delivered service.
- Support invoice reconciliation and resolve documentation discrepancies.
- Prepare procurement memos and supporting documentation for management approval.
- Prepare and process PRC (Procurement Review Committee) documentation for approvals and contract awards.
- Coordinate on contract review and approval routing for all trucking, vessel, and container agreements.
- Maintain organized, retrievable records for all contracts, POs, and approvals in anticipation of internal or external audit.
- Proactively flag any procurement process gaps or documentation risks to the Manager before they become audit findings.
- Vendor registration and onboarding of new service providers (trucking, vessel, container) in SCH.
- Process vendor creation (NC) requests and maintain vendor master data accuracy.
- Arrange permit letters and approvals for vendors requiring special access permits.
- Maintain and circulate a central contract register status update.
- Report procurement process completion status and any outstanding documentation risks to the Manager.
Safety, Quality & Environment
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